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📄 Submittal Cover Sheet Template

Free downloadable submittal cover sheet template for submitting materials, equipment, and shop drawings for approval.

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Format: Text (.txt) | PDF (.pdf) Last Updated: February 2026 File Size: ~2 KB

📥 Download Submittal Cover Sheet Template 📄 Download PDF

Note: This is a text file that can be printed or converted to PDF. Also see our Submittal Log Generator and Submittal Log Tracker.

Template Sections​

Submittal Information​

  • Submittal Number
  • Project Name
  • Project Number
  • Date Submitted
  • Submitted By
  • Company
  • Contact Information

Item Details​

  • Specification Section
  • Item Description
  • Manufacturer
  • Model Number/Catalog Number
  • Quantity
  • Drawing Reference

Submittal Type​

  • Product Data
  • Shop Drawings
  • Samples
  • Mix Design
  • Test Reports
  • Other

Status Tracking​

  • Date Submitted
  • Date Received by Architect
  • Date Reviewed
  • Status (Pending/Approved/Approved as Noted/Rejected)
  • Review Comments
  • Resubmittal Required (Yes/No)
  • Resubmittal Number (if applicable)

Attachments​

  • List of Attached Documents
  • Number of Pages/Sheets
  • Drawing Numbers

Distribution​

  • To (Architect/Engineer)
  • CC (Owner/GC/Other)

Signatures​

  • Submitted By
  • Date
  • Received By
  • Date
  • Reviewed By
  • Date

Best Practices​

  1. Number submittals sequentially
  2. Submit per specification requirements
  3. Include all required information
  4. Submit early to allow review time
  5. Track status in submittal log
  6. Follow up on pending items
  7. Resubmit promptly if rejected
  8. Keep approved submittals on site

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