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📊 Bid Tabulation Sheet Template

Free downloadable bid tabulation sheet template for comparing contractor bids.

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Format: CSV (.csv) | PDF (.pdf) Last Updated: February 2026 File Size: ~3 KB

📥 Download Bid Tabulation Sheet Template 📄 Download PDF

Note: This is a CSV file that will open in Excel. Save as .xlsx after opening.

Template Sections​

Project Information​

  • Project Name
  • Project Number
  • Bid Date
  • Prepared By
  • Date

Bidder Information​

  • Bidder Name
  • Contact Person
  • Phone/Email
  • License Number
  • Bonding Capacity
  • Insurance Status

Bid Comparison​

  • Item/Division
  • Bidder 1 Amount
  • Bidder 2 Amount
  • Bidder 3 Amount
  • Bidder 4 Amount
  • Low Bid
  • Notes

Summary​

  • Base Bid Amount
  • Alternates (if any)
  • Total Bid Amount
  • Bid Rank

Qualifications & Exceptions​

  • Exceptions Taken
  • Qualifications
  • Clarifications Needed

Evaluation Criteria​

  • Price
  • Experience
  • References
  • Schedule
  • Qualifications
  • Overall Rating

Recommendation​

  • Recommended Bidder
  • Rationale
  • Award Amount

Signatures​

  • Prepared By
  • Date
  • Reviewed By
  • Date
  • Approved By
  • Date

Best Practices​

  1. Compare apples to apples
  2. Verify all bids are complete
  3. Check for exceptions and qualifications
  4. Evaluate beyond just price
  5. Document evaluation criteria
  6. Keep bid documents confidential
  7. Notify all bidders of award
  8. Keep records for audit

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