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📸 Photo Documentation Log Template

Free downloadable photo documentation log template for tracking construction progress photos.

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Format: CSV (.csv) | PDF (.pdf) Last Updated: February 2026 File Size: ~3 KB

📥 Download Photo Documentation Log Template 📄 Download PDF

Note: This is a CSV file that will open in Excel. Save as .xlsx after opening.

Template Sections​

Photo Information​

  • Photo Number
  • Date Taken
  • Time Taken
  • Photographer Name
  • Camera/Device

Location Details​

  • Project Name
  • Project Number
  • Location (Room/Area/Grid)
  • Floor/Level
  • Direction (N/S/E/W)

Photo Description​

  • Subject Matter
  • Purpose (Progress/Issue/Documentation)
  • Work Shown
  • Key Details

File Information​

  • File Name
  • File Format
  • File Size
  • Storage Location
  • Backup Location
  • Related RFI Number
  • Related Change Order
  • Related Inspection
  • Related Daily Report

Notes​

  • Additional Notes
  • Follow-up Required

Best Practices​

  1. Take photos daily
  2. Use consistent naming convention
  3. Document location clearly
  4. Include date/time stamps
  5. Organize by date and location
  6. Backup photos regularly
  7. Use for progress documentation and claims

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