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⏱️ Time & Material Log Template

Free downloadable time and material log template for tracking T&M work and costs.

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Format: CSV (.csv) | PDF (.pdf) Last Updated: February 2026 File Size: ~3 KB

📥 Download Time & Material Log Template 📄 Download PDF

Note: This is a CSV file that will open in Excel. Save as .xlsx after opening.

Template Sections​

Project Information​

  • Project Name
  • Project Number
  • T&M Order Number
  • Date Range

Labor Tracking​

  • Date
  • Employee Name
  • Trade/Classification
  • Regular Hours
  • Overtime Hours
  • Double Time Hours
  • Hourly Rate
  • Total Labor Cost

Material Tracking​

  • Date
  • Material Description
  • Quantity
  • Unit
  • Unit Cost
  • Total Cost
  • Vendor/Supplier
  • Invoice Number

Equipment Tracking​

  • Date
  • Equipment Description
  • Hours Used
  • Hourly Rate
  • Total Cost

Summary​

  • Total Labor Hours
  • Total Labor Cost
  • Total Material Cost
  • Total Equipment Cost
  • Subtotal
  • Markup Percentage
  • Markup Amount
  • Total Amount

Approval​

  • Prepared By
  • Date
  • Approved By
  • Date

Best Practices​

  1. Track daily, not weekly
  2. Get approval before starting T&M work
  3. Document all hours and materials immediately
  4. Keep receipts and invoices
  5. Apply proper markup per contract
  6. Submit promptly for payment

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