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📋 Meeting Minutes Template

Free downloadable meeting minutes template for documenting construction meetings.

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Format: Text (.txt) | PDF (.pdf) Last Updated: February 2026 File Size: ~4 KB

📥 Download Meeting Minutes Template 📄 Download PDF

Note: This is a text file that can be printed or converted to PDF. Also see our Meeting Minutes Generator.

Template Sections​

Meeting Information​

  • Project Name
  • Project Number
  • Meeting Type (OAC/Coordination/Safety/Other)
  • Date
  • Time (Start/End)
  • Location
  • Meeting Number

Attendees​

  • Name
  • Company/Role
  • Phone/Email
  • Present/Absent

Agenda Items​

  • Item
  • Discussion
  • Decisions Made
  • Action Items
  • Responsible Person
  • Due Date

Old Business​

  • Previous Action Items
  • Status Update
  • New Due Date (if changed)

New Business​

  • Topic
  • Discussion
  • Decisions
  • Action Items

Action Items Summary​

  • Action Item
  • Assigned To
  • Due Date
  • Status

Next Meeting​

  • Date
  • Time
  • Location
  • Agenda Items

Attachments​

  • List of Attachments
  • Drawing References
  • Document References

Signatures​

  • Prepared By
  • Date
  • Approved By
  • Date

Best Practices​

  1. Take notes during meeting
  2. Document decisions clearly
  3. Assign action items with owners and dates
  4. Distribute within 24-48 hours
  5. Follow up on action items
  6. Use for next meeting agenda
  7. Keep organized by project

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