📊 Project Status Report Template
Free downloadable project status report template for monthly or weekly project updates.
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Format: Text (.txt - can be converted to PDF)
Last Updated: February 2026
File Size: ~4 KB
Note: This is a text file that can be printed or converted to PDF.
Template Sections
Report Information
- Project Name
- Project Number
- Report Period (Start Date - End Date)
- Report Date
- Prepared By
- Report Number
Executive Summary
- Overall Status (On Schedule/Behind/Ahead)
- Key Accomplishments
- Major Issues/Concerns
- Financial Status
Schedule Status
- Planned Progress (%)
- Actual Progress (%)
- Variance
- Critical Path Items
- Upcoming Milestones
- Schedule Risks
Budget Status
- Original Budget
- Current Budget (with changes)
- Costs to Date
- Committed Costs
- Forecast at Completion
- Variance
- Contingency Remaining
Quality Status
- Quality Issues
- Inspections Completed
- Test Results
- Non-Conformances
- Corrective Actions
Safety Status
- Incidents This Period
- Total Incidents
- Days Since Last Incident
- Safety Observations
- Training Completed
Subcontractor Status
- Number of Subcontractors
- On Schedule
- Behind Schedule
- Issues/Concerns
Change Orders
- Pending Change Orders
- Approved This Period
- Total Change Order Value
- Impact on Schedule/Budget
Upcoming Activities
- Next Period Activities
- Key Milestones
- Critical Items
Risks & Issues
- Risk Description
- Impact
- Mitigation Plan
- Owner
Photos
- Progress Photos
- Issue Photos
Signatures
- Prepared By
- Date
- Reviewed By
- Date
Best Practices
- Report regularly (weekly or monthly)
- Be honest about status
- Highlight both good and bad
- Quantify progress and costs
- Identify risks early
- Include photos
- Distribute to stakeholders
- Use for project meetings