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📊 Project Status Report Template

Free downloadable project status report template for monthly or weekly project updates.

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Format: Text (.txt) | PDF (.pdf) Last Updated: February 2026 File Size: ~4 KB

📥 Download Project Status Report Template 📄 Download PDF

Note: This is a text file that can be printed or converted to PDF.

Template Sections​

Report Information​

  • Project Name
  • Project Number
  • Report Period (Start Date - End Date)
  • Report Date
  • Prepared By
  • Report Number

Executive Summary​

  • Overall Status (On Schedule/Behind/Ahead)
  • Key Accomplishments
  • Major Issues/Concerns
  • Financial Status

Schedule Status​

  • Planned Progress (%)
  • Actual Progress (%)
  • Variance
  • Critical Path Items
  • Upcoming Milestones
  • Schedule Risks

Budget Status​

  • Original Budget
  • Current Budget (with changes)
  • Costs to Date
  • Committed Costs
  • Forecast at Completion
  • Variance
  • Contingency Remaining

Quality Status​

  • Quality Issues
  • Inspections Completed
  • Test Results
  • Non-Conformances
  • Corrective Actions

Safety Status​

  • Incidents This Period
  • Total Incidents
  • Days Since Last Incident
  • Safety Observations
  • Training Completed

Subcontractor Status​

  • Number of Subcontractors
  • On Schedule
  • Behind Schedule
  • Issues/Concerns

Change Orders​

  • Pending Change Orders
  • Approved This Period
  • Total Change Order Value
  • Impact on Schedule/Budget

Upcoming Activities​

  • Next Period Activities
  • Key Milestones
  • Critical Items

Risks & Issues​

  • Risk Description
  • Impact
  • Mitigation Plan
  • Owner

Photos​

  • Progress Photos
  • Issue Photos

Signatures​

  • Prepared By
  • Date
  • Reviewed By
  • Date

Best Practices​

  1. Report regularly (weekly or monthly)
  2. Be honest about status
  3. Highlight both good and bad
  4. Quantify progress and costs
  5. Identify risks early
  6. Include photos
  7. Distribute to stakeholders
  8. Use for project meetings

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