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🛒 Purchase Order Template

Free downloadable purchase order template for ordering materials and services.

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Format: Text (.txt) | PDF (.pdf) Last Updated: February 2026 File Size: ~3 KB

📥 Download Purchase Order Template 📄 Download PDF

Note: This is a text file that can be printed or converted to PDF.

Template Sections​

Purchase Order Information​

  • PO Number
  • Date Issued
  • Project Name
  • Project Number
  • Requested By
  • Approved By

Vendor Information​

  • Vendor Name
  • Vendor Address
  • Contact Person
  • Phone
  • Email
  • Tax ID Number

Delivery Information​

  • Delivery Address
  • Delivery Date Required
  • Delivery Instructions
  • Contact at Delivery Site

Items Ordered​

  • Item Number
  • Quantity
  • Unit
  • Description
  • Unit Price
  • Extended Price
  • Part Number/Catalog Number

Summary​

  • Subtotal
  • Tax
  • Shipping/Freight
  • Total Amount

Terms & Conditions​

  • Payment Terms
  • Delivery Terms
  • Warranty Terms
  • Return Policy
  • Other Terms

Approval​

  • Requested By
  • Date
  • Approved By
  • Date
  • Budget Code
  • Account Code

Vendor Acceptance​

  • Accepted By
  • Date
  • Expected Delivery Date

Best Practices​

  1. Number POs sequentially
  2. Get approval before issuing
  3. Specify delivery location and date
  4. Include all terms and conditions
  5. Track PO status
  6. Match invoices to POs
  7. Keep copies for records
  8. Update budget when PO issued

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