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💰 Change Order Form Template

Free downloadable change order form template for requesting and documenting project changes.

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Format: Text (.txt) | PDF (.pdf) Last Updated: February 2026 File Size: ~5 KB

📥 Download Change Order Form Template 📄 Download PDF

Note: This is a text file that can be printed or converted to PDF. Also see our Change Order Request Generator and Change Order Log Tracker.

Template Sections​

Change Order Information​

  • Change Order Number
  • Project Name
  • Project Number
  • Date Submitted
  • Submitted By
  • Company
  • Change Order Type (Addition/Deduction/Time Only)

Description​

  • Reason for Change
  • Description of Work
  • Location/Area Affected
  • Drawing/Specification Reference

Cost Breakdown​

  • Labor Cost
  • Material Cost
  • Equipment Cost
  • Subcontractor Cost
  • Overhead & Profit
  • Total Change Order Amount

Schedule Impact​

  • Original Completion Date
  • Revised Completion Date
  • Days Added/Deducted
  • Impact on Critical Path

Justification​

  • Owner Request
  • Design Change
  • Field Condition
  • Code Requirement
  • Other

Documentation​

  • RFI Number (if applicable)
  • Drawing References
  • Photos
  • Other Supporting Documents

Approval​

  • Requested By
  • Date
  • Approved By
  • Date
  • Owner Signature
  • Date
  • Contractor Signature
  • Date

Best Practices​

  1. Number change orders sequentially
  2. Document clearly and completely
  3. Include all costs
  4. Show schedule impact
  5. Get approval before proceeding
  6. Track in change order log
  7. Update contract sum and schedule
  8. Keep all documentation

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