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💰 Change Order Request Generator

Get your change orders approved — with proper documentation and pricing.

Change Order Request Template​

CHANGE ORDER REQUEST

Project: [Project Name]

COR Number: [COR-XXX]

Date: [Date]

To: [Owner/GC Name and Contact]

From: [Your Company]

Contract: [Contract Number/Date]

1. Description of Change​

Summary​

[One paragraph describing the change]

Reason for Change​

  • Owner-requested change
  • Design error/omission
  • Field condition (unforeseen)
  • Code/regulatory requirement
  • Value engineering
  • Other: ___________

Reference Documents​

  • RFI: [Number, if applicable]
  • ASI: [Number, if applicable]
  • Drawing revision: [Number]
  • Directive: [Reference]

2. Scope of Work​

Work Included​

  1. [Detailed item 1]
  2. [Detailed item 2]
  3. [Detailed item 3]

Work Excluded​

  1. [Item explicitly not included]
  2. [Item explicitly not included]

Assumptions​

  1. [Key assumption 1]
  2. [Key assumption 2]

3. Cost Breakdown​

Labor​

TradeHoursRateExtension
[Trade 1]$$
[Trade 2]$$
Subtotal:$

Materials​

DescriptionQuantityUnitUnit PriceExtension
$$
$$
Subtotal:$

Equipment​

DescriptionDurationRateExtension
$$
Subtotal:$

Subcontractors​

SubcontractorScopeAmount
$
$
Subtotal:$

Summary​

CategoryAmount
Labor$
Materials$
Equipment$
Subcontractors$
Direct Cost$
Overhead (___%)$
Profit (___%)$
TOTAL$

4. Schedule Impact​

Time Requested​

  • No time extension required
  • _____ calendar days extension requested
  • _____ working days extension requested

Justification for Time​

[Explain why additional time is needed]

Critical Path Impact​

  • Work is on critical path
  • Work affects critical path activity: [Activity name]
  • Work is not on critical path

5. Supporting Documentation​

Attached​

  • Marked-up drawings
  • Product data/specifications
  • Subcontractor quotes
  • Material quotes/invoices
  • Labor time sheets
  • Equipment rental receipts
  • Photos
  • Correspondence (RFI, email, directive)

6. Signatures​

Submitted by:

_________________________ Date: _________ [Name, Title] [Company]

For Owner/GC Use:

  • Approved as submitted
  • Approved with modifications: ___________
  • Rejected. Reason: ___________
  • Returned for additional information: ___________

_________________________ Date: _________ [Authorized Signature]

Sample Change Order Requests​

Sample: Owner-Requested Addition​

Description: Add (4) additional electrical outlets in Conference Room 201 per Owner's verbal direction on [date], confirmed via email dated [date].

Scope:

  1. Furnish and install (4) 20A duplex receptacles
  2. Run conduit and wire from Panel 2A
  3. Patch drywall at outlet locations
  4. Paint patches to match existing

Cost: $2,850

  • Labor: 16 hours × $85 = $1,360
  • Materials: $490
  • Subtotal: $1,850
  • O&P (15%): $277.50
  • Contingency (5%): $92.50
  • Drywall/paint allowance: $630

Time: No extension (can perform during normal sequence)

Sample: Unforeseen Condition​

Description: Additional foundation work required due to unsuitable soil conditions discovered during excavation at Grid Lines A-B/1-3. Geotechnical report indicated suitable bearing at 4' depth; actual suitable bearing encountered at 7' depth.

Reference: Geotechnical Report dated [date], Field Condition Report dated [date]

Scope:

  1. Additional excavation: 3' depth × 1,200 SF = 133 CY
  2. Imported structural fill: 133 CY
  3. Compaction testing (additional)
  4. Re-survey for adjusted elevations

Cost: $18,500 [Detailed breakdown attached]

Time: 5 working days (critical path)

Sample: Design Error/Omission​

Description: Structural drawings S-201 and S-202 do not show beam-to-column connection details for moment frames at Grid Lines C and D. Connection details are required for fabrication.

Reference: RFI-042 dated [date], response received [date]

Scope:

  1. Fabricate moment connections per RFI response
  2. Additional field welding (CJP welds not in original scope)
  3. Additional inspection (MT/UT testing)

Cost: $24,200 [Detailed breakdown attached]

Time: 8 working days (awaiting detail caused delay; fabrication lead time extended)

Tips for Approval​

  1. Submit quickly — Don't wait until end of project
  2. Reference the directive — RFI, ASI, email, verbal (confirmed)
  3. Be specific — Vague CORs get rejected or negotiated down
  4. Include backup — Quotes, time sheets, receipts
  5. Fair pricing — Excessive markup invites scrutiny
  6. Claim time — If it affects schedule, ask for days

Interactive Generator​

Change Order Request Generator

Cost Breakdown
Direct Cost: $0.00
Overhead (15%): $0.00
Profit (10%): $0.00
TOTAL: $0.00