Bid Pursuit Process (Go/No-Go)

Document Type: Procedure
Version: 1.0
Last Updated: February 2026
Distribute To: Estimating, Project Managers, Executives

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Purpose

Establish a structured process for evaluating bid opportunities to pursue projects aligned with company capabilities and strategic goals.

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Bid Pursuit Process Overview

Opportunity Identified → Initial Screen → Go/No-Go Review → 
Bid Preparation → Final Review → Submit

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Initial Opportunity Screen

Quick Filter Questions:

1. Within our geographic area?
2. Within our project size range?
3. Within our capabilities?
4. Adequate time to bid?
5. Resources available to bid?

If any answer is "No" → Decline

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Go/No-Go Decision Criteria

Factor Categories:

Category	Weight	Description
Strategic Fit	20%	Alignment with company goals
Financial	25%	Profitability potential
Risk	25%	Risk level acceptable
Resources	15%	Capacity to perform
Relationship	15%	Client/team relationship

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Go/No-Go Evaluation Form

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         BID OPPORTUNITY EVALUATION
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Date: ______________  Evaluated By: _________________________

PROJECT INFORMATION:
Project Name: _______________________________________________
Location: __________________________________________________
Owner: _____________________________________________________
Architect: _________________________________________________
Estimated Value: $__________________________________________
Bid Date: __________________________________________________
Start Date: ________________________________________________
Duration: __________________________________________________

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SCORING (1-5 scale: 1=Poor/High Risk, 5=Excellent/Low Risk)

STRATEGIC FIT (20%):
Project type alignment:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Geographic fit:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Size fit:                         ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Market position benefit:          ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 20

FINANCIAL (25%):
Potential profit margin:          ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Cash flow expectations:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Payment terms:                    ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Owner financial stability:        ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Bonding impact:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 25

RISK (25%):
Contract terms:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Schedule feasibility:             ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Design completeness:              ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Site conditions:                  ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Liquidated damages:               ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 25

RESOURCES (15%):
Estimating capacity:              ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
PM availability:                  ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Field staff availability:         ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 15

RELATIONSHIP (15%):
Prior owner experience:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Prior architect experience:       ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Subcontractor relationships:      ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 15

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TOTAL SCORE: _____ / 100

RECOMMENDATION:
☐ GO (Score 70+)
☐ CONDITIONAL GO (Score 50-69, address concerns)
☐ NO GO (Score under 50)

Key Concerns:
___________________________________________________________
___________________________________________________________

Mitigation Strategies:
___________________________________________________________
___________________________________________________________

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DECISION:
☐ Bid this project
☐ Do not bid

Decision Made By: _____________________  Date: ______________

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Go/No-Go Meeting

Attendees:

• Chief Estimator
• Operations Manager
• Potential Project Manager
• Executive (large projects)

Agenda:

1. Project overview
2. Review evaluation scores
3. Discuss concerns
4. Identify mitigation strategies
5. Make decision
6. Assign bid team (if go)

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Red Flags (Consider No-Go)

• Owner with payment history issues
• Unrealistic schedule
• Incomplete or poor quality documents
• Unfavorable contract terms
• Beyond our expertise
• Inadequate time to bid
• Key staff unavailable
• Overlapping with existing projects
• Single-source specifications
• No profit potential

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Green Flags (Favor Go)

• Repeat client
• Strong design team
• Realistic schedule
• Fair contract terms
• Strong subcontractor interest
• Good profit potential
• Strategic market entry
• Reference project potential
• Team excited about project

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Decision Guidelines

Bid If:

• Score 70+ overall
• No critical red flags
• Resources available
• Team supports decision

Don't Bid If:

• Score below 50
• Critical red flags present
• Resources stretched
• Risk exceeds reward

Conditional Bid If:

• Score 50-69
• Red flags can be mitigated
• Strategic value justifies risk
• Executive approval obtained

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Related Documents

• Estimating Standards
• Bid Submission Procedure
• Risk Assessment Matrix
• Resource Planning

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