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🚀 Project Kickoff Checklist

Ensure your project kickoff meeting covers all essential topics and sets the project up for success.

Pre-Meeting Preparation​

Documents Ready​

  • Contract - Signed contract copy
  • Drawings - Latest revision
  • Specifications - All spec sections
  • Schedule - Project schedule
  • Schedule of Values - For billing
  • Contact list - All key contacts
  • Agenda - Meeting agenda prepared

Meeting Agenda Items​

Introductions​

  • Team introductions - All team members introduced
  • Roles clarified - Who does what
  • Contact information - Phone, email exchanged

Project Overview​

  • Scope confirmed - What's included/excluded
  • Schedule reviewed - Key dates, milestones
  • Budget discussed - Contract amount, payment terms
  • Goals - Project goals and expectations

Procedures​

  • RFI process - How to submit RFIs
  • Submittal process - Submittal requirements
  • Change order process - How changes are handled
  • Pay application process - Billing procedures
  • Meeting schedule - Regular meeting times

Site Logistics​

  • Access - Site access, parking
  • Hours - Work hours, restrictions
  • Storage - Material storage areas
  • Utilities - Power, water, temporary facilities

Safety​

  • Safety requirements - Site safety rules
  • PPE requirements - Required equipment
  • Emergency procedures - Emergency contacts, evacuation

Post-Meeting​

  • Minutes distributed - Meeting minutes sent
  • Action items assigned - Follow-up items tracked
  • Decisions documented - All decisions recorded
Set the Tone

A good kickoff meeting sets the tone for the entire project. Be prepared, professional, and collaborative.