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👷 New Hire Onboarding Checklist

Ensure new employees are properly onboarded and ready to work safely and productively.

Pre-First Day​

Paperwork​

  • Application completed - Job application on file
  • I-9 completed - Employment eligibility verified
  • W-4 completed - Tax withholding form
  • Direct deposit - Banking information (if applicable)
  • Emergency contacts - Contact information collected
  • Background check - Completed and cleared (if required)
  • Drug test - Completed and passed (if required)

First Day​

Orientation​

  • Welcome meeting - Introductions, company overview
  • Safety orientation - Site safety rules, PPE requirements
  • Job description - Role and responsibilities explained
  • Schedule - Work hours, break times
  • Payroll - Pay schedule, timekeeping explained
  • Benefits - Health insurance, 401k, etc. (if applicable)

Equipment & Access​

  • PPE issued - Hard hat, safety glasses, boots, etc.
  • Tools assigned - Hand tools, power tools (if applicable)
  • Vehicle assigned - Company vehicle (if applicable)
  • Access granted - Keys, codes, badges
  • Uniforms - Company shirts, etc. (if applicable)

Training​

  • OSHA 10/30 - Safety training (if required)
  • Equipment training - Forklift, crane, etc. (if applicable)
  • Job-specific training - Task training
  • Company policies - Handbook review

First Week​

  • Check-in meeting - How's it going?
  • Questions answered - Address any concerns
  • Performance feedback - Initial feedback
  • Training continued - Ongoing training
Good Onboarding = Good Retention

Proper onboarding sets employees up for success and improves retention. Don't rush it.