Project Management Procedures Index

Purpose: Project planning, execution, and control workflows
Audience: Project Managers, Superintendents, Project Engineers

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Documents in This Section

Document	Description	Priority
01-project-startup.md	New project kickoff process	Critical
02-change-order-management.md	Change order workflow	Critical
03-rfi-process.md	Request for Information workflow	Critical
04-submittal-process.md	Submittal management	Critical
05-schedule-management.md	Scheduling procedures	High
06-document-control.md	Project documentation management	High
07-claims-procedures.md	Claims procedures	High
08-termination-procedures.md	Termination procedures	Medium
09-force-majeure-procedures.md	Force majeure procedures	Medium
10-dispute-resolution.md	Dispute resolution	Medium
11-project-risk-management.md	Risk identification and mitigation	Medium
12-schedule-delay-analysis.md	Schedule delay analysis	Medium
13-productivity-loss-claims.md	Productivity loss claims	Medium
14-contract-risk-analysis.md	Contract risk analysis	Medium
15-project-controls-kpis.md	Project controls and KPIs	High
16-owner-communication.md	Owner communication procedures	High
17-meeting-management.md	Project meeting procedures	High
18-bim-vdc-coordination.md	BIM/VDC coordination	Medium

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Project Lifecycle Overview

Preconstruction → Mobilization → Execution → Closeout
     ↓               ↓              ↓          ↓
  Estimate       Startup Plan    Manage      Punch List
  Bid/Negotiate  Subcontracts    Track       Retention
  Contract       Submittals      Document    Warranties
  Buyout         Schedule        Control     Final Payment

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Key Project Management Metrics

Metric	Target	Measure
Schedule Performance	On time or ahead	Planned vs. Actual
Cost Performance	At or under budget	Cost vs. Budget
RFI Response Time	< 7 days avg	Submit to response
Submittal Cycle	< 14 days avg	Submit to approval
Change Order Closure	< 30 days	Identification to approval
Safety (TRIR)	< 2.0	Per OSHA formula

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Project Manager Responsibilities

Daily

• Review daily reports
• Address urgent issues
• Monitor schedule
• Communication with team

Weekly

• OAC/Coordination meetings
• Cost review
• Schedule update review
• Subcontractor management
• Client communication

Monthly

• Pay applications
• Budget review
• Schedule analysis
• Risk assessment
• Progress reporting

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Related Software

• Project Management - Procore, BLDR Pro, Buildertrend, PlanGrid
• Scheduling - MS Project, Primavera, or equivalent
• Accounting - QuickBooks, Sage, Foundation