Daily Reporting Procedure
Document Type: Procedure
Version: 1.0
Last Updated: February 2026
Distribute To: Superintendents, Foremen, Project Managers
Purpose
Establish requirements for comprehensive daily reporting to document project progress, protect against claims, support billing, and enable management oversight.
Why Daily Reports Matter
"The daily report is your most important legal document."
Daily reports are used for:
- Defending against delay claims
- Supporting change order requests
- Documenting scope completion for billing
- Identifying productivity issues
- Tracking weather impacts
- Recording safety observations
- Creating an audit trail
Daily Report Requirements
When: Every Work Day
- Complete before leaving site
- Submit by end of shift
- No exceptions (even slow days)
Who:
- Superintendent (primary)
- Foreman (trade-specific supplement)
- PM reviews and archives
Required Daily Report Content
Section 1: Header Information
| Field | Example |
|---|---|
| Date | Monday, February 1, 2026 |
| Project Name | Downtown Office Building |
| Project Number | PRJ-2026-001 |
| Report Number | DR-045 |
| Prepared By | John Smith, Superintendent |
Section 2: Weather Conditions
Record at minimum twice daily:
| Time | Temp | Conditions | Wind | Precip |
|---|---|---|---|---|
| 7:00 AM | 45°F | Overcast | 5 mph | None |
| 12:00 PM | 58°F | Partly Cloudy | 10 mph | None |
| 3:00 PM | 55°F | Cloudy | 15 mph | Light rain |
Weather Impact:
- Did weather affect work? Yes/No
- If yes, describe impact
- Crews affected
- Time lost
Section 3: Manpower
Self-Performed Work:
| Trade/Position | Count | Hours | Cost Code |
|---|---|---|---|
| Superintendent | 1 | 10 | 01-100 |
| Foreman | 2 | 18 | 03-200 |
| Carpenter | 6 | 48 | 03-200 |
| Laborer | 4 | 32 | 03-200 |
| TOTAL | 13 | 108 |
Subcontractor Manpower:
| Subcontractor | Trade | Count | Hours | Location |
|---|---|---|---|---|
| ABC Electric | Electrical | 4 | 32 | Level 2 |
| XYZ Plumbing | Plumbing | 3 | 24 | Level 1-3 |
| Acme Steel | Ironworkers | 6 | 48 | Roof |
| TOTAL | 13 | 104 |
Section 4: Work Performed
Be Specific! Use:
- Quantities (LF, SF, CY, EA)
- Locations (grid lines, rooms, floors)
- Activities (not just "worked on building")
Example Entries:
❌ Bad: "Continued concrete work"
✅ Good: "Placed 85 CY of 4000 PSI concrete for Level 3 suspended slab, grid A-F, lines 1-6. Finished by 2:00 PM, began wet cure."
Work Performed Format:
| Area/Location | Work Description | Qty | Unit |
|---|---|---|---|
| Level 3, A-F/1-6 | Concrete placement, suspended slab | 85 | CY |
| Level 2, Core | Form stripping, columns | 8 | EA |
| Level 1, Stair 1 | Metal pan stair installation | 2 | Flights |
Section 5: Materials Received
| Supplier | Material | Qty | Unit | Ticket # | Condition |
|---|---|---|---|---|---|
| ABC Ready Mix | 4000 PSI Concrete | 85 | CY | 45678 | OK |
| Steel Supply | W12x26 Beams | 12 | EA | 78901 | 1 damaged |
Note any issues:
- Short shipments
- Damaged materials
- Wrong items
- Rejection/return needed
Section 6: Equipment on Site
| Equipment | Operator | Hours | Condition |
|---|---|---|---|
| Crane, 75T | J. Johnson | 8 | Operational |
| Concrete Pump | Subcontract | 6 | Operational |
| Forklift | R. Smith | 6 | Operational |
Equipment Issues:
- Down equipment
- Needed equipment not available
- Maintenance required
Section 7: Visitors and Inspections
| Time | Name | Company | Purpose | Result |
|---|---|---|---|---|
| 9:00 AM | Tom Brown | City Building | Footing inspection | Approved |
| 10:30 AM | Jane Doe | ABC Architect | Site visit | Questions on finish |
| 2:00 PM | Bob White | Owner | Progress walk | No issues |
Inspection Results:
- Passed/approved
- Failed (reason and corrective action)
- Re-inspection needed
Section 8: Issues, Delays, and Impacts
Document Any:
- Delays and causes
- Access issues
- Design questions/conflicts
- Subcontractor issues
- Owner-caused delays
- Material issues
- Utility problems
Example:
ISSUE: Electrical rough-in delayed
CAUSE: RFI #23 response not received (submitted 1/15)
IMPACT: Cannot close walls in Level 2 offices
ACTION: PM to follow up with architect
Section 9: Safety Observations
| Item | Observation | Action Taken |
|---|---|---|
| Housekeeping | Good - all areas clean | N/A |
| PPE Compliance | 100% observed | N/A |
| Hazard Found | Open floor penetration Level 2 | Covered and barricaded |
| Near Miss | N/A | N/A |
| Toolbox Talk | Yes - Fall Protection | 23 attendees |
Section 10: Tomorrow's Plan
| Area | Planned Work | Crew Needed | Materials Needed |
|---|---|---|---|
| Level 3 | Cure concrete, layout for embeds | 2 Carp | Layout equipment |
| Level 2 | Continue framing | 4 Carp | Metal studs |
| Level 1 | Electrical rough | 4 Elec (sub) | Per sub |
Coordination Notes:
- Concrete delivery scheduled 7:00 AM
- Crane needed for steel 9:00 AM - 12:00 PM
- Inspector scheduled 10:00 AM
Section 11: Photos
Minimum Photo Requirements:
| Photo Type | Minimum | Description |
|---|---|---|
| Overall site | 2 | AM and PM conditions |
| Work in progress | 3-5 | Each active area |
| Deliveries | 1 per | Material received |
| Issues | As needed | Document problems |
| Concealed work | Required | Before covering |
Photo Standards:
- Include reference point (scale, location marker)
- Capture date/time stamp
- GPS location if possible
- Add description/caption
Daily Report Submission
Deadline
- Submit by end of shift
- No later than 7:00 AM next business day
Submission Method
- BLDR Pro (preferred)
- Email with photos attached
- Cloud folder upload
Review Process
- Superintendent completes report
- PM reviews next morning
- PM addresses any issues
- Report archived in project folder
Daily Report Template
=====================================
DAILY CONSTRUCTION REPORT
=====================================
Project: _________________________
Project #: ____________ Report #: ______
Date: _______________ Day: ___________
Prepared By: ______________________
WEATHER:
AM: ___°F / Conditions: ____________
PM: ___°F / Conditions: ____________
Weather Impact: ☐ Yes ☐ No
If yes: __________________________
MANPOWER:
Company Personnel: _____ Total Hours: _____
Subcontractors: _____ Total Hours: _____
TOTAL ON SITE: _____
WORK PERFORMED TODAY:
1. ________________________________
2. ________________________________
3. ________________________________
4. ________________________________
MATERIALS RECEIVED:
________________________________
________________________________
VISITORS/INSPECTIONS:
________________________________
________________________________
ISSUES/DELAYS:
________________________________
________________________________
SAFETY OBSERVATIONS:
Toolbox Talk: ☐ Yes Topic: _________
Hazards Found: __________________
Incidents: ☐ None ☐ Yes (report attached)
TOMORROW'S PLAN:
________________________________
________________________________
PHOTOS ATTACHED: ☐ Yes (#_____)
Signature: _____________ Date: _____
=====================================
Common Daily Report Mistakes
❌ Avoid:
- Vague descriptions ("worked on project")
- Missing weather data
- No photos
- Late submission
- Missing subcontractor info
- No issues section (even if none)
- Inconsistent format
✅ Do:
- Be specific with quantities and locations
- Document EVERYTHING
- Take lots of photos
- Submit on time, every time
- Note even "no issues"
- Use consistent format
Related Documents
- Photo Documentation Standards
- Pre-Task Planning Procedure
- Incident Reporting Procedure
- Weather Protocol
Software Integration
BLDR Pro Features:
- Mobile daily report entry
- Offline capability
- Photo integration with GPS/timestamp
- Manpower tracking
- Weather auto-population
- Email distribution
- Historical report access
- Report templates
Template provided by support.construction. Customize with your company information.