📋 Notice to Proceed Generator

Create formal notices to proceed (NTP) to authorize subcontractors and suppliers to begin work.

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Interactive Generator

Fill out the form below to generate a formal Notice to Proceed. Includes pre-start condition checklists and project contact information.

Notice to Proceed Generator

NTP Information

NTP Number

Date *

Project Name *

Project Number

Project Location

Recipient (Subcontractor / Supplier)

Contact Name

Company Name *

Address

City, State ZIP

Contract Reference

Contract / PO Date

Contract / PO Number

Contract Amount

Work Authorization

Work Description *

Start Date *

Substantial Completion Date

Final Completion Date

Pre-Start Conditions

All required permits obtained

Insurance certificates received and approved

Safety orientation completed

Site access coordinated

Bonds received (if required)

Additional Conditions

Project Contacts

Project Manager

PM Phone

PM Email

Superintendent

Superintendent Phone

Issued By

Name *

Title

Company

NOTICE TO PROCEED

Date: 2/17/2026

Project:

To:

Re: Notice to Proceed —

Dear Contractor,

This letter serves as formal Notice to Proceed with the work described in your subcontract/purchase order, for the above-referenced project.

Work Description

Schedule

Start Date: Invalid Date

Pre-Start Conditions

Important

This notice authorizes you to begin work. Please coordinate with the project superintendent prior to mobilization.

Sincerely,

Acknowledgment:

Receipt of this Notice to Proceed is hereby acknowledged:

Signature

Date

Printed Name & Title

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Why NTPs Matter

• Legal protection — Establishes formal authorization and start dates
• Schedule documentation — Creates a record of when work was authorized to begin
• Condition verification — Confirms insurance, permits, and safety requirements are met before mobilization
• Accountability — Clear communication of expectations and deadlines

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Related Resources

• Project Startup Checklist - Project startup process
• Subcontractor Management Guide

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Don't Start Without NTP

Never allow subcontractors to start work without a formal Notice to Proceed. It protects you from unauthorized work and establishes start dates for schedule tracking.